Job Opportunities

Hello, and thank you for your interest in joining our team!

Please see below for more information on our current job opportunities.

EXECUTIVE ASSISTANT / OFFICE MANAGER

Do you have a deep, abiding love for television, rarefied organizational skills, and a varied interest in the inner-workings of event production? ATX is looking to welcome a new member to our small but mighty festival family in January 2019. As Executive Assistant + Office Manager, you will act as assistant to our two Executive Directors, manage the day-to-day operations of ATX HQ, and provide year-round support for Festival Operations and ATX Productions (both podcast and physical production included).

This position will keep you on your toes with a variety of responsibilities set up to support the productivity of the growing ATX brand (which operates in a variety of ways year-round). We’re looking for an individual who identifies as detail-oriented, has an ability to achieve uniformity and consistency within projects, can shift directions throughout the day, anticipate needs, and is ultimately invested in being a team player. While we are a creative team, the individual in this position should excel in organizational and multitasking administrative skills.

Job responsibilities include, but are not limited to… 

EXECUTIVE ASSISTANT DUTIES

  • Direct Report to Executive Directors.
  • Managing calendar, schedule, and travel for Executive Directors.
  • Setting meetings/appointments as needed.
  • Arranging business travel including booking flights & rental cars, and scheduling meetings.
    • Includes airport pick up & drop offs for ED’s to/from AUS. Times may vary outside of standard work hours/week as needed.
  • Maintaining databases & tracking / creating spreadsheets.
  • Research (both festival and office-related).
  • Weekly check-in meeting with ATX Team.
  • Utilizing multiple communication platforms (email, Slack, Asana,verbal) to communicate project status and updates.

OFFICE MANAGER DUTIES

  • Basic receptionist duties.
  • Answering phones.
  • Respond to general attendee inquiries and emails.
  • Checking mail daily & distributing to staff and tenants.
  • Maintaining a clean & orderly office, i.e. making sure that trash & recycling go out on time, running dishwasher, storage & organization, etc.
  • Managing office utilities (internet, phones, electronics) and maintenance (A/C, plumbing, air filters).
  • Tracking supplies, snacks, and other office inventory.
  • General Office Hours: M-F, 9am-6pm (seasonal shifts will occur).

FESTIVAL & EVENT DUTIES

  • Updating & managing festival websites, content platforms, and online festival guide.
  • Directing and delegating tasks to interns.
  • Copy Editing (website, official festival documents, operations guide, press releases/announcements, newsletter, badgeholder communications, etc.).
  • Overseeing festival app updates (with help of interns).
  • Coordinating pick-up/drop-off of festival materials to and from office.
  • Maintaining and updating festival hard drives and archives.
  • Manage merch order tracking & shipping.
  • Assist as needed with Year Round Events.

+Other duties as assigned.

 

QUALIFICATIONS & SKILLS:

  • Bachelor’s Degree or 1 – 2 years of experience in a similar position is preferred.
  • Ideal candidate will have previously attended ATX or have extensive knowledge of the festival.
  • Demonstrates strong verbal and written communication skills, including phone and email etiquette, as well as excellent organizational and time management skills with the ability to multitask.
  • Fluent in Google Work Applications, including Google Docs and Sheets.
  • High Level Communication: A variety of communication styles are needed in the position of executive assistant as you are working with two (or more) individuals. Be prepared to share information on a variety of platforms (Slack, Asana, Email) and shifting between written and verbal updates.
  • Problem Solving + Critical Thinking: high level of anticipating needs and problem solving.
  • Customer Relations / Service: being able to quickly and calmly find answer to questions and communicate them patiently and effectively to attendees and festival partners.
  • Ability to work nights and weekends around events and key festival deadlines.
  • A love of television required!

 

APPLY:
If you are interested in applying, please send your current resume with at least three references and cover letter to Jennifer Morgan at jennifer@atxfestival.com.