OPERATIONS ASSISTANT

The Operations Assistant is an integral part of the ATX TV Operations Team. It provides support to the Co-Executive Director (Head of Operations) and Director of Operations in developing and overseeing event logistics (virtual and in person) and creating content for ATX TV and the annual ATX TV Festival (June 2-5, 2022). This position will also assist with the ATX TV Membership Program; coordinate the annual ATX TV Pitch Competition submissions and planning; and strategize and implement programming to grow Community Engagement both virtually and in Austin.

The ideal candidate for this position is extremely organized, a team player who loves interacting and engaging with people, takes initiative, and has excellent communication skills for both internal and external facing audiences.

 

Weekly Responsibilities:

  • Provide administrative support, including but not limited to calendar management & scheduling for Co-Executive Directors’ professional calendar, checking voicemail messages, and booking travel as needed.
  • Set, coordinate, and track Zoom Meetings and Webinars for internal and external meetings, Pitch Competition events, and ATX TV Member events.
  • Assist with administering the ATX TV Membership Program, including the opportunity to develop and lead new ATX TV Membership benefits and events.
  • Coordinate, track, and mail merch customer orders, as well as serving as point of contact for ordering and fulfilling new merch orders for special events and the festival.
  • Track and organize receipts, legal agreements, and Sponsor contracts in shared Google Drive.
  • Manage internal tracking documents for ATX TV Events and The Pitch Competition including databases, various surveys, submission forms, etc. 
  • Research projects as needed.
  • Other duties as assigned.

 

Festival Responsibilities:

  • Create and manage load-in and load-out schedule and festival Run of Show for all venues and festival spaces. With Director of Operations, ensure that all festival spaces are prepped, set up and then properly loaded-out.
  • Oversee festival equipment inventory for signage, office needs, step and repeats, venue supplies, etc. leading up to, during, and after the festival.
  • Manage the production of onsite festival production materials (venue binders, seasonal staff and volunteer agreements, special event tracking forms).
  • Assist Director of Operations with day to day management of the festival, including lending support to venues, vendors, seasonal staff, and venue managers.
  • Manage any festival equipment pick up and returns.
  • Other duties as assigned.

 

Qualifications & Skills:

  • Excellent organizational skills and attention to detail, as well as the ability to manage time and adhere to deadlines, are a must.
  • Ability to prioritize and manage multiple tasks and responsibilities with discretion and good judgment.
  • Ability to work independently and as part of a team.
  • Excellent written, verbal, and interpersonal communication skills. 
  • Demonstrate computer skills with proficiency in Google Work Suite.
  • Ability to thrive in a fast-paced environment while supporting multiple tasks.
  • Must have increased flexibility and availability for extended hours from May 16 – June 6, including nights and weekends. 
  • Love of television and talking about it with other people!
  • Previous festival/event experience is a plus.
  • Proficiency in Adobe Creative Suite and Microsoft Office a plus.

 

Physical Requirements:

Frequently required to stand/walk for long periods of time and/or assist with moving boxes, equipment, etc. during events. Ability to lift 50 lbs. Manual dexterity is required for keyboard and computer use.
 

Location and Schedule:

  • ATX TV is operating remotely. While this may change in 2022, currently all employees/contract positions work from home (or at their chosen location). All positions are required to be available for remote meetings (via Zoom and phone) as well as occasional meetings in person at central locations (indoor/outdoor). 
  • This role is a contract position. 
    • Work hours will vary depending on weekly projects and needs. As ATX TV Festival nears, amount of work and time needed will significantly increase and then decrease post-June.
    • Exact hours and times vary day-to-day and can be flexible depending on current projects, upcoming event schedule, meetings, and pre-festival deadlines.

 

Who We Are:

ATX TV is a celebration of all things television. We are a community that is unabashedly passionate about TV, and we produce events and create content that encourage attendees to discover the new and explore the past. ATX TV Programming ranges from reunions, discussions on current favorites, and premieres of new series to intimate one-on-one conversations and large-scale panels, spotlighting talent from all areas of television. Our Events are places where industry and fans come to watch, talk, and experience TV together both virtually and in person.

The ATX TV Team is small, yet mighty. We value respect and inclusivity, and all who enter our doors (in person or virtual) are members of our TV Family and will be treated as such. Everything we do is approached with integrity and a sense of importance. These values influence each piece of programming or content we create, document and presentation we make, email we send, phone call or meeting we have, and product or event we produce.

We also have a lot of fun, and we talk about and watch a ton of television – streaming, network, limited series, indies… if you can call it TV, someone on our team probably watches it! If you love TV as much as we do, we’d love for you to join our team!
 

Apply:

Click HERE to apply for this position, and please make sure all pdf attachments include your name in the file name.