ATX Policies

If you plan to attend the ATX Television Festival or any of our year-round events, please take a minute to review the following ATX Policies, as well as our Terms and Conditions.

If you have any questions, please check out our FAQ Page or email TV@atxfestival.com.

ACCESSIBILITY INFORMATION

The ATX Television Festival works hard to make sure that all our panels, screenings, and events are accessible to all attendees. The more advance notice we have, the better we’re able to plan! Please email TV@atxfestival.com with any questions or accommodation requests.

All official venues where seating is provided will have ADA accessible seating for attendees who require said seating. A companion will also be able to utilize the ADA seating. Accessible seating for attendees and one companion is on a first-come first-served basis, and once an event starts, all unclaimed accessible seating will be made available to general admission. If you would like to utilize this seating, please alert the Venue Manager when you arrive at an event or email TV@atxfestival.com as soon as possible.

Trained service animals of attendees with disabilities are welcome at the festival, in compliance with venue policies. Official ATX Festival venues are ADA accessible, and at outdoor events where there are portable toilets, accessible facilities will also be provided.

Check out Capitol Metro’s Accessibility Information (http://www.capmetro.org/accessibility/) regarding public transportation, and if you have a disabled hangtag or license plate, you don’t have to pay for City parking meters, and there is no time limit on the time zones for City maintained parking.

ADMISSION POLICY

All seating at ATX is first-come, first-served (no assigned seats). Attendees are not guaranteed a seat in any screening, panel, or event, as admission is only to venue capacity. Badgeholders with FAST PASS reservations MUST be in line no later than 20 minutes prior to the scheduled start time, according to the Festival Guide, in order for FAST PASS to be valid. ATX Attendees will be let into screenings and panels in the following order:

  • ATX Panelist and Sponsor Badges
  • ATX Badges with FAST PASS reservations and ATX Guest Passes
  • Remaining Festival Badges, Press and Industry Badges
  • Single Tickets (if sold, will only be available only at the State & Paramount Theatres)
  • Volunteer Badges

If there are seats remaining after all of the above have been seated, late arrivals will be allowed at the discretion of ATX Staff and Venue Managers – due to various circumstances, late seating may be deemed too distracting to audiences and panelists.

ATX CODE OF CONDUCT

The ATX Code of Conduct applies to all our venues, those that engage with our social media channels, and ATX event participants, including but not limited to attendees, staff, panelists, press, and volunteers. If you engage with anyone in a disrespectful or inappropriate manner or do not adhere to our Code of Conduct, we reserve the right to immediately remove or ban you from the festival without refund.

We do not tolerate harassment of any kind, including but not limited to:

  • Intimidation / threats
  • Inappropriate disruption of events
  • Hurtful language
  • Physical assault of any kind
  • Inappropriate physical contact
  • Unwanted sexual attention
  • Unwanted photography or video recording
  • Bullying
  • Stalking

Especially in connection to:

  • Race or ethnicity
  • National origin
  • Gender identity or presentation
  • Sex or sexual orientation
  • Age
  • Disability, medical condition, or pregnancy
  • Religion
  • Citizenship status

So here’s the deal:

  • If you’re asked to stop any harassing behavior, stop it immediately.
  • If you experience or witness any form of harassment, contact the nearest Staff member or Venue Manager to address the situation. To file a formal complaint, email tv@atxfestival.com and provide detailed information about the situation and your contact info.
  • If at any time you feel unsafe in your immediate situation, alert a Staff member or Venue Manager, move to a safe location, and dial 911.

FILMING / RECORDING POLICIES

The ATX Television Festival will be filming / recording all panels, post-screening Q&As, and events. By wearing your badge and entering each venue, you are acknowledging and agreeing to being filmed by the ATX Television Festival. You grant ATX all rights to any audio & visual recordings made of you and the use of your likeness, and performance in perpetuity in any and all media, including advertising and promotional uses, as well as for archival purposes, without written approval from you. You hereby waive any claims against ATX Television Festival and its designees resulting from the use of recordings or other rights granted by you.

No personal filming / recording / Periscoping or flash photography of any panel or Q&A is allowed at any time. If we see you recording, we will ask you to stop, and if you persist, we will ask you to leave.

Full filming policies are located on the back of your badge, and will be signed for, by you, at Registration.

PRIVACY POLICY

The ATX Television Festival recognizes that your privacy is very important. We know that providing personal information is an act of trust and we take that seriously.

When submitting your email address for both ATX Newsletter Subscription and all Pitch Competition Submissions, your email address will not be taken from our site and added to bulk mailing lists. The only people who will have access to your personal information are ATX Television Festival staff and you the subscriber.

We will not email you anything unrelated to ATX Television Festival. If at any time you wish to be removed from our mailing lists, please email TV@atxfestival.com or click the “update subscription preferences” on an ATX Newsletter.

VENDOR SALES / SOLICITATION POLICY

The sale of merchandise and / or services at ATX Venues to individuals by entities other than ATX or its partners / sponsors (including but not limited to for-profit individuals, for-profit organizations or not-for-profit organizations or individuals representing not-for-profit organizations) is prohibited except under the following condition:

Outside Vendors who have submitted an ATX Festival Vendor Agreement Form to participate in a specific ATX Television Festival Event that allows outside vendors, and have been approved by ATX. All forms and requests must be submitted at least two weeks prior to the date of the proposed sale / solicitation. ATX reserves the right to revoke approval for any reason, at any time.

WEAPONS POLICY

The ATX Television Festival has a strict Weapons-Free Policy.

The ATX Television Festival is a private event and attendees are prohibited from carrying weapons of any kind. Prohibited items include but are not limited to guns, ammunition, tasers, knives, sharp objects or explosives of any kind, whether carried openly or concealed, and are still prohibited even if the weapons are inoperable or unusable. Items that may be legal for you to own or carry are not welcome at our events if they violate this Weapons Policy.

Your participation in the ATX Television Festival means that you agree to comply with this Weapons Policy, regardless of whether the Weapons Policy is posted at the premises of any official event.

You further understand and agree that, for your own safety and the safety of everyone at the Festival, we have the absolute and immediate right to inspect your bags, coats, and any other item you bring to the Festival. We may temporarily or permanently remove any attendee at any time for violating this Weapons Policy — because your safety, and every festivalgoer’s safety, is very important to us.

If you have questions regarding Texas’s Open Carry Law, please visit the City of Austin’s website: https://www.austintexas.gov/opencarry